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Lanesboro City Council Regular Meeting
Monday, August 18th, 2008
Council Chambers at 5:30 p.m.

Present: O’Connor, Dybing, Jeannette, Rahn and Drake
Absent:
Visitors: Mike Bubany (David Drown & Associates), Jade Wangen, Lisa Brainard and Eric Bunge

REGULAR MEETING:
The regular meeting was called to order by Mayor Rahn.
The agenda was approved, with the addition of budget items, with a motion by O’Connor, second by Dybing, motion carried.
The minutes from the Regular Meeting on July 21st were approved with a motion by O’Connor with two changes noted; the first change was under the Dillon Dombrovski section, noting that “prohibited” should be “allowed” and the second change is under the EDA Committee report and that change should be that “; the name for the project” rather than “; the name for the group”, second Jeannette, motion carried.

PERSONS WITH BUSINESS BEFORE THE COUNCIL:
Eric Bunge: Thank you to Street Staff and Request for Lodging License:
Bunge wanted to personally thank the City Staff members Andy Drake and David Bakke for helping with the parking area next to the Vintage restaurant. Bunge noted that his brother Andy also wished to thank the staff, however was unable to attend. They both wanted to commend the staff for their hard work.
Bunge also wanted to request a lodging license for the two apartments above the Coffee Street Commons Area. Bunge noted that currently they are rented out as monthly renters, however he would like to look towards doing lodging for them in the future. Vickerman noted that she had spoken to the attorney and the lodging is allowed under the zoning ordinance. O’Connor made motion to approve the lodging license for 102 A&B located at 102 Coffee Street, second Dybing, motion carried.
Mike Bubany – David Drown & Associates: Bonding Process and Approval:
Bubany noted that the City Council and Public Utilities Commission started out by creating a CIP plan that outlined the Capital Improvement Projects that the City should undertake in the next 5 – 20 years. Specific projects were outlined in that CIP plan and the first phase which was recognized by staff and the Council/Commission as the first priority has been bid out and accepted. Bubany stated that the next step is to approve the bonding for those projects. O’Connor made a motion to approve a resolution providing for the competitive negotiated sale of $910,000 General Obligation Bonds, Series 2008A, noting that the Council authorizes David Drown to solicit proposals for the competitive negotiated sale of the Bonds and passed the resolution based on the handout given to the Council at the meeting as read, second Jeannette, motion carried.
Bobbie Vickerman – Community Center Projects: Approval for Projects:
Vickerman noted that Jensson from Yaggy was unable to attend so she would give the details of the bids received. Vickerman noted that four roofing bids were received. The lowest bid was from Winona Heating & Ventilating Co. for the Re-roof at $168,300 and Alternate G-1 at $1,180. Vickerman gave a handout with all of the bids listed. She recommends, as does the Park Board, to approve the WHV, Inc. low bid. The boiler bids were discussed and it was noted that the two bids were to be bid separately. Only two bids were received as partials to the roofing bids. The bids came in exceedingly higher than intended. Vickerman recommended throwing out the bids and reconfiguring the boiler room plan and to seek out bids once that is complete. O’Connor made a motion to approve the low bid for roofing by WHV, Inc. at $168,300 with the addition of Alternate G-1 at $1,180, he also motioned to throw out the boiler room bids and start over with a new design, second Drake, motion carried. Vickerman noted that the temperature controls and fresh air into the office were looked at as well and the decision was to work with WHV, Inc HVAC department due to them doing work for the school and Eagle Bluff and also due to the knowledge of the controls that already exists with the staffing. A bid for all of the controls for the Community Center came in at $44,738.00. They also bid putting in fresh air into the City Office. Currently, no fresh air is brought into the office, which is not healthy for the employees that work in that office day to day. The bid price for the fresh air intake was bid at $5,198. Dybing made a motion to approve the controls bid and the fresh air bid, second Jeannette, motion carried.

COMMITTEE REPORTS:
EDA: August 11th, 2008 – O’Connor
O’Connor noted that the EDA group discussed assisted living facilities and noted that they would have someone attend the next meeting to discuss their road to implemented an assisted living facility in their community. The continuation of the revolving loan fund was also discussed and the process for which funds will be disbursed was also discussed, O’Connor and Vickerman will work on this item. The upcoming meeting with Art Space was discussed as well.
Park: August 15th, 2008 – Rahn
The Park Board discussed having a meeting with the TMI group in September to finish up the financial end of the project. The Park Board also discussed the financials and noted that camping was down over $10,000. The Budget for 2009 was discussed and reviewed for which many cuts were made. The Park Board also recommended to approve the roofing and control bids.
P&Z: July 29th, 2008 –Dybing
Kirsten Mensing and Luna Nino discussed with the Zoning the possibility of changing their zoning. There was no decision made from the discussion, and the Zoning recommended that Mensing and Nino come back to the P&Z and have a definite request. Some building permits that Vickerman had approved were reviewed. The P&Z commission also decided to meet at 6:30pm or following the 2nd City Council meeting of the month, which would fall on the 3rd Monday of the month.

HOUSEKEEPING:
Paying of the Bills: O’Connor made motion to pay bills as presented, second Dybing, motion carried.
Junk Letters: Vickerman noted that she has approximately thirty five junk letters that will be going out within the next week. She is requesting a public hearing for September 15th for anyone wishing to dispute their letter and giving properties until September 22nd to clean up their properties. Rahn made motion to send out letters and to note the dates in the letters, second Jeannette, motion carried.
Temporary Liquor Licenses for the Cornucopia Art Center: Vickerman requested, on behalf of the Cornucopia, liquor licenses for the rest of their events for 2008. O’Connor made a motion to approve temporary liquor licenses for the rest of their 2008 events, second Jeannette, motion carried.
CERT: Vickerman noted that the County is working on “Community Emergency Response Teams”. This would be trained volunteer groups to help out during emergencies. Vickerman noted that Jennifer Hongerholt, a resident of Lanesboro, has volunteered through the County to be the coordinator for the Lanesboro area. Anyone interested in becoming a part of a CERT team for Lanesboro should call her at 467-2527 or there are sign up forms and informational packets at the City office.
Chamber Directory Donation: Vickerman requested, on behalf of the Chamber, the yearly $400 donation towards the directories. O’Connor made motion to put $400 towards the directories, second Drake, motion carried.
Election Judges: Vickerman gave a verbal list of the 2008 Election judges. Dybing made a motion to approve the judges for the 2008 Primary Election, second Jeannette, motion carried.
Buffalo Bill Day Review: Vickerman noted that no members were in attendance, but stated she felt that the event was a success. She noted that not many incidents occurred during the weekend and that she had not seen the numbers yet, but the turnout hopefully led to a financially successful event. Jeannette noted that the fireworks were amazing and that many people commented positively on them. Vickerman stated she would follow up with figures for the event.
Buffalo Bill Days Dates for 2009: Vickerman stated that she has received numerous calls in the office in reference to the dates for next year’s events. Chatfield has called stating that they will be having their events on the weekend of the 8th and 9th. In the past the full weekend included Friday, so the Buffalo Bill Days event would be the same weekend as well. Vickerman asked the Council to determine whether it would be the 7th, 8th and 9th or the 31st, 1st and 2nd next year. She recommended the 31st, 1st and 2nd as to not overlap the Chatfield events or the Olmstead County Fair. O’Connor made the motion to have the 2009 Buffalo Bill Days on the 31st, 1st and 2nd, second by Rahn, motion carried.
Election Training: Notice was given that Election training would be held at the Community Center on August 21st, 2008 at 6pm.
City Council Filing: Vickerman noted that the City Council Filing would be from August 26th through September 9th.
Primary Election: Vickerman noted that the Primary Election will be September 9th, 2008 from 7am to 8pm.
Closed Meeting Request for City Administrator for Contractual and Medical Discussions: Vickerman requested, based upon state statute, a closed meeting to discuss contractual negotiations for her position and medical discussions. Jeannette made a motion to hold a closed meeting following the next Council Meeting on September 2nd, 2008, second O’Connor, motion carried.
Budget Items: Vickerman asked all Council members to stop in and work on the budget with her.
Citizens Comments: No Comments
ADJOURN:
At 6:42pm, Jeannette made a motion to adjourn, second O’Connor, motion carried.

Respectfully Submitted By:

Bobbie Vickerman – City Administrator/Clerk

City of Lanesboro Steven L. Rahn, Mayor | Bobbie Vickerman, City Administrator 202 Parkway Avenue South - - Lanesboro, MN 55949 507-467-3722 | lanesboro@acegroup.cc

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